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Using student data for district, school, and classroom improvement planning can be very helpful when it is used correctly and with the necessary security and privacy practices in place. Although data can be used to facilitate change and improvement, there is a need to balance the usefulness of this data with the privacy of the students who the data is about.
- Data Collection Key Dates
- Student Data Privacy
Many formerly paper-based data collection forms will now be filled out and reviewed online via a secure connection over the Internet. Illinois State Board of Education (ISBE) customers can use their ISBE Web Application Security (IWAS) account to access these forms. Accessing is easy, fast, and convenient!
Login to IWAS
Educator Licensure Information System (ELIS)
The Educator Licensure Information System (ELIS) is a web-based system that allows teachers and district administrators to access licensure data from ISBE's licensure information.
Learn more about ELIS
Login to ELIS
Perform a search of public license information
Perform a credential search of educators in Illinois
Electronic Grants Management System (eGMS)
The electronic Grants Management System was developed in FY 2005 with the primary goal of reducing grant preparation time for local education agencies, improve data quality and communications, standardize ISBE grant applications, and improve efficiency of the grant review and approval. The first application created in the eGMS was the NCLB Consolidated application.
Learn more about eGMS
Login to eGMS
Employment Information System (EIS)
The Employment Information System (EIS) is for district use in reporting data for teachers, administrators, and other employees. Through EIS, not only can data be entered and edited using online screens, but it can also be submitted via batch file. EIS also allows data to be reported continually (no closed periods during a school year) for both licensed and non-licensed employees. Further, EIS incorporates the administrator, teacher, and benefits data that school districts are required to report by October 1 each year, per Sections 10-20.47 and 34-18.38 of the School Code.
Learn more about EIS
Login to EIS
Entity Profile System (EPS)
The Entity Profile System (EPS) serves as the directory for Illinois schools and districts. All other IWAS systems are populated with information entered in EPS.
Learn more about EPS
Login to EPS
IEP-Student Tracking and Reporting System (I-Star)
The IEP-Student Tracking and Reporting System (I-Star) is the agency’s web-based system for collection of all special education students and personnel approvals and claims for reimbursem*nt. Many data elements are collected to comply with the Individuals with Disabilities Education Act (IDEA) Section 611 Part B Flow Through for students ages 3-21 and Section 619 Preschool for students ages 3-5. The I -Star system also includes an electronic Individualized Education Plan (IEP) module. Data can be entered and edited using online screens or submitted via batch file processing.
I-Star validates all student entries via coordination and alignment with the Student Information System (SIS). A required SIS identification allows student demographics to automatically be populated, eliminating duplicate entry for school districts. The SIS enrollment will also be used to control access to the student.
I-Star validates all personnel entries via coordination and alignment with the Employment Information System (EIS) which collects and analyzes employee-related information directly from districts. In addition, personnel entries for proper licensure and endorsem*nts are verified against the Educator Licensure Information System (ELIS) which allows all ISBE associate roles such as educators, administrators, district employees, licensure officers, and regional offices of education to operate in one system. Educators may apply and maintain their credentials online and districts may view information on their educators, upload educator evaluation information, and authorize approvals.
Learn more about I-Star
Login to I-Star
Illinois State Course System
The Illinois State Course System was developed to collect and store Illinois State course information. Only two types of users are able to access the system, ISBE Administrators and Employment for Education (EFE) directors. The reports contained in the Illinois State Course System can also be accessed via the Student Information System (SIS). The State Course System is divided into 23 Subject Areas.
Learn more about ISCS
Login to ISCS
Student Information System (SIS)
The passage of the "No Child Left Behind Act of 2001" increased accountability and reporting requirements regarding student academic achievement. In order to better respond to these and other federal and state reporting requirements, ISBE and the IBM Corporation are in the process of developing and implementing a state-level student information system. Through the project students will be assigned a unique identification number. All data to and from the state will use that unique identifier. The use of individual student records will:
- increase the state's capacity to follow a student's progress over time;
- provide better quality data to drive more enlightened policy decisions resulting in enhanced educational opportunities for all children;
- reduce data collection burden on schools and districts; and
- enhance the use and relevance of state data by districts and schools.
Learn more about SIS
Login to SIS
Year End Collection (YEC)
Year End Collection (YEC) is a data collection that replaced the previous E-Report Card and End of Year Report data collections in 2019. The YEC added new information about New School Building starting from the 2021 school year. The Year End Collection collects five data elements:
- New School Building(s)
- Truant Minors
- No Pass No Play
- Health and Wellness
- Instructional Minutes per Week
Year End Collection Guidance
Login to YEC
My Data Dashboard
My Data Dashboard is an optional service provided by ISBE. My Data Dashboard replaces Ed360, which has been available since 2018.
The goal of My Data Dashboard is to provide administrators and teachers -- detailed data related to critical performance metrics to allow for data driven decision making and a deeper understanding of how data can be used within the State, districts, schools and classrooms.
Learn more about My Data Dashboard
Financial Reimbursem*nt Information System (FRIS) Inquiry
The Financial Reimbursem*nt Information System (FRIS) Inquiry is a view only system that contains state and federal grant, expenditure and disbursem*nt information for all local education agencies that receive funding by the Illinois State Board of Education. The FRIS Inquiry system is updated in real-time and allows the general public access to all education grants distributed by ISBE as well as the ability to run and extract reports.
FRIS Inquiry
District ADA/Prior GSA Inquiry
To view individual district claims and attendance data by fiscal year of payment use the District ADA/Prior GSA Inquiry.
District ADA/Prior GSA Inquiry
Illinois Local Education Agency Retrieval Network (ILEARN)
ILEARN (Illinois Local Education Agency Retrieval Network) was created to provide information on how the business of education is conducted. By using ILEARN you can access information about a specific county, a certain school district, region or area within the state.
ILEARN
Public School Calendar Inquiry
To view approved final public school calendars, use the Public School Calendar Inquiry
Public School Calendar Inquiry
Pupil Transportation Claim Reimbursem*nt Inquiry
Pupil transportation reimbursem*nt claims for public school districts (excluding Chicago Public Schools 299), vocational centers and special education cooperatives are available online in read-only format.
Pupil Transportation Claim Reimbursem*nt Inquiry
RCDTS Lookup
Region County District Type Schools - it is the 15-digit code broken down R=00 C=000 D=0000 T=00 S=0000.
A lookup form of entities that provide direct services to K-12 students in Illinois. It includes Private and Public Schools, Public Districts and other Public Units (i.e., Regional Programs, Dept. of Corrections, Special Ed Cooperatives and Vocational schools).
RCDTS Lookup
Data Quality Dashboard
The Data Quality Dashboard is an interactive tool designed to provide feedback to districts on the accuracy of their submitted data. While use of the Data Quality Dashboard is optional, it can be an extremely helpful tool to ease data collections. The goal of the Dashboard is to empower districts to take the quality of their data into their own hands by checking submitted data against a series of audits. The Dashboard will provide pathways for districts to correct any and all potential errors without needing to call ISBE.
Learn more about the Data Quality Dashboard
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